Do You Need a Notary in the Netherlands? Here’s What Entrepreneurs Should Know

When starting or growing a business in the Netherlands, one question often comes up: do I need a notary? The answer depends on your chosen business structure and the type of agreements you’re making.

When You Don’t Need a Notary

If you’re starting as a ZZP (eenmanszaak) or a VOF (general partnership), you can register directly with the Kamer van Koophandel (KvK) without involving a notary. These structures are straightforward and designed to be accessible.

When a Notary Is RequiredFor more formal entities like the BV (Besloten Vennootschap) or NV (Naamloze Vennootschap), a notary is essential. A BV or NV must be established with a notarial deed, which outlines the articles of association (statuten) and ensures the company is legally valid. Without this, the company simply does not exist.

Beyond Company Formation

Notaries are also needed when:

• Changing the articles of association of your company.

• Issuing or transferring shares in a BV or NV.

• Setting up certain legal agreements, like foundations (stichtingen).

How to Find a Notary in the Netherlands

Notaries (notarissen) are regulated professionals, and you can find them in every city. Many offer fixed-price packages for business incorporation, but fees and services can vary widely. It’s not always about choosing the cheapest option — experience with international clients, English-language documentation, and tax awareness can make a big difference.

Final Thought

Whether you need a notary depends entirely on your business structure and the changes you want to make. For some entrepreneurs, a simple registration at the KvK is enough. For others, especially those setting up a BV or planning for growth, the notary is a crucial partner.

👉 Unsure if you need a notary — or which one to choose? Get in touch, and I’ll guide you through the process based on your specific business goals.